Privacy Policy – Rainmaker HRMS

Effective Date: 17th November, 2025

1. Introduction

This Privacy Policy describes the policies and procedures of Rainmaker HRMS on the collection, use, and disclosure of Your information when You use the Service. It informs You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

2. Interpretation and Definitions

2.1 Interpretation

The words with capitalized initial letters have meanings defined under the following conditions.

2.2 Definitions

Account means a unique account created for You to access our Service or parts of our Service.
Application refers to Rainmaker HRMS, the software program provided by the Company.
Company refers to the provider of the Rainmaker HRMS application.
Employer refers to the organization that has subscribed to the Rainmaker HRMS service and provides access using a unique company code.
Device means any device such as a smartphone or tablet that can access the Service.
Personal Data is any information that relates to an identified or identifiable individual.
Service refers to the Application.
Service Provider means any third party who processes data on behalf of the Company.
Usage Data refers to data collected automatically from the use of the Service.
You means the individual or legal entity accessing or using the Service.

3. Collecting and Using Your Personal Data

3.1 Types of Data Collected

Personal Data including name, email, phone number, employee identification details, attendance and leave records, and uploaded documents.
Usage Data such as IP address, browser type, pages visited, time and date of access, and device identifiers.

3.2 Third-Party Login

Rainmaker HRMS does not support third-party login methods such as Google, Facebook, LinkedIn, or Apple. Access is provided exclusively through Employer-issued credentials.

3.3 Tracking Technologies and Cookies

Cookies used to enhance user experience.
Analytics tools used solely to improve performance and usability.

4. Use of Your Personal Data

To provide and maintain the Service
To manage user accounts and access
For HR management workflows
To send service-related notifications
To provide support and handle requests
For business improvement and analytics
For compliance and security purposes

We do not sell, trade, or rent Your Personal Data.

5. Data Retention

Personal Data is retained only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

6. Transfer of Your Personal Data

Your data may be processed in locations outside Your jurisdiction. We ensure appropriate security measures are in place to protect Your information.

7. Delete Your Personal Data

You may request deletion of Your Personal Data by contacting our support team, subject to legal and business retention requirements.

8. Disclosure of Your Personal Data

8.1 Law Enforcement

Data may be disclosed if required by law or government authorities.

8.2 Business Transaction

In the event of a merger or acquisition, Personal Data may be transferred with prior notice.

8.3 Other Legal Requirements

Compliance with legal obligations
Protection of Company rights and property
Prevention of wrongdoing
Protection of user and public safety
Protection against legal liability

9. Security of Your Personal Data

We use industry-standard security measures to protect Your data, though no system is completely secure.

10. Children's Privacy

The Service does not target children under 13 and does not knowingly collect their data.

11. Links to Other Websites

We are not responsible for the privacy practices of third-party websites.

12. Changes to this Privacy Policy

Updates will be posted on this page with a revised effective date.

13. Contact Us

Email: contact@digisofttrsol.com
Website: http://dev.digisoftproducts.com/
Phone: +922137188111-5